Monimail Community Council – Minutes of meeting, 10th August 2009

  1. Present :
    A. Arbuckle; D. Dallas; J. Fairley; W. Fenton; B. Forrest; J. Gordon; D. Hamilton; B. Holden; S. Jones; H. Laidlaw; P. Laidlaw; S. McCann; G. MacLean; K. MacLean; N. Mossman; B. Robertson; J. Rotheram; B. Service; G. Smith; J. Vaughan

2. Apologies : C. Gilbert; M. Grossert; L. Harvie; A. MacGilchrist; G. Mossman

3. Minutes of Previous Meeting : accepted

4. Matters Arising

Letham Toll : BEAR Scotland : there are some white markings sprayed on the road therefor looks like some work is due. Three emails have been sent since the last meeting with no response! There are still issues being raised about parked/stopped vehicles in the “run-in” area at the Toll – BEAR to be written to again to re-emphasise  Cllr Arbuckle is due to meet BEAR representatives this week about other issues so will mention our issues then.

–          Travel Plan : no update.

–          Whinney Park : after discussions in April a work order was raised. This is to be chased up as nothing has been done as yet. Cllr Arbuckle to chase this.

–          Monimail Cemetry : collapsed grave still to be repaired, manhole cover at the letterbox is still broken. Colin Gilbert is to investigate this.

–          Tree Trimming : Issue with trees in The Row growing and telephone wires now running through the branches. BT state it is not their responsibility however if the Village was happy for the trees to be trimmed it would not be an issue – BT will not do the work though.

Not sure if the Council would do this – AA to find out

–          The Row Verge – Council trim twice per annum, once at the end of May and again at the end

of the season

–          Ballantager – Letham Path : This was included in the various letters to BEAR – still no response.

–          Bow Road Sewage : A letter has been received stating raw sewage in the roadside burn not really being an issue! This is to be taken up with the water board as this will only get worse with the few extra proposed houses in the area. Could be a long-term issue

5. Planning

Fife Council Planning were contacted about the Satellite Dishes at The Toll and The Row. They have no record of either being requested through planning. Unfortunately we did not have the response from planning at the meeting, however, for the record the response states that “… satellite dishes are acceptable in Conservation Areas as long as they are not within view of a public road”

The owner of one of the properties commented that she was unhappy about how this issue has been raised and surely the tenants of her property should have been contacted as they are very unhappy about what was in the minutes. It was pointed out that the job title of “Enforcement Officer” seems a bit harsh however all they do would view the property and if deemed inappropriate, then further discussion would take place.  Councillor Arbuckle pointed out that it is the responsibility of the Householder and not the tenant to ensure any planning regulations are complied with.

It was suggested that the dish should be moved away from it’s current position so that it is out of site like the rest of the dishes in the village which are generally in people’s back gardens!

It was agreed that the Tenants are contacted before taking the matter further with Council planning. It was agreed that it is unfortunate that this had been taken the wrong way and it certainly was not trying to alienate new people in the village, however, this is yet another instance of work being done without permission and it was felt that “enough is enough”.

The Planning Department are to be contacted with regard to coming out and looking around the Village at recent work to see what is/is not acceptable.

It was also suggested that the Community Council produce some sort of “welcome pack” for people new to the village. This would include information on local services, shops, libraries etc as well as a reminder that Letham is a Conservation Area and as such, alterations/additions to property must be put through planning.

The installation of New Play Area, Shelter etc in the Park is currently going through Planning

6. Treasurer’s Report : The account balance stands at just over £1532.

7.         Village Hall Report :

Nothing specific to report regarding renovations. There are a couple of events coming soon, including an “Old Letham Night” in October and a “Silent Auction/Auction of Promises” in November. More details will be distributed with the next distribution of minutes.

8.         Playpark :

As mentioned in the Planning report, currently going through the Planning Application process.

9.         Climate Challenge Fund : Nothing to report other than the information in the leaflet distributed with the last set on minutes.

10.        Community Wood : There will be a stall at the Local Food Festival in mid-September where more information about the progress will be available

11.        Questions :

– Tree Preservation Orders : the Tree Officer has been in contact with AA and a schedule of Trees is to be prepared. The following information is required and has been passed on to Donald Dallas –

Addresses of specific Trees, who owns them, type

– Tree in Letham Park – there is a tree that is due to be removed from the park to make way for the new shelter. It has been agreed that the Letham Park project group will plant a new tree.

–  “The Square” in Letham – Land Registry have been contacted, however they are not 100% sure who owns the land!!. In 1967 it “appears” that it was given to the precursor to Fife Council. Cllr Arbuckle agreed to move this forward with a possible site meeting

12.        Any Other Business :

– a letter has been received from a resident on The Row regarding the 20mph zone and the speed of vehicles that are obviously disregarding this limit. As well as asking for a possible extension along Monimail Road to reduce speed at the corner, there was the suggestion of speed bumps up School Brae.

It was pointed out that an extension to the 20mph and also inclusion of speed bumps in the village had been discussed at previous CC meetings where it was decided no further traffic-calming measures were desired for the Village. There was a recent speed survey however the results were claimed to show “nothing untoward” regarding speed in the Village! Fife Council are now actually moving away from speed-bumps due to the vibration caused (recently removed bumps in Ladybank) and are now really just doing signage.

It was pointed out that there is still no sign anywhere indicating there is a School in the Village – can we get one? Are rumble strips a possibility along with a sign at the top of The Row for “Traffic Turning”?

Cllr Arbuckel will discuss with Transportation

Wood Shed : Bow of Fife – a request was made that the Community Council contact Planning to ask if the wood shed built down Pitlessie Road is within Planning Regulations.  Cllr Arbuckle will discuss with Planning Enforcement.

Bow of Fife Speed – it was commented that there is rarely any speed enforcement seen in the Bow of Fife area. There are still concerns over the speed especially at the poor junction and with school buses stopping on the main road etc. There have also been a number of accidents around the Deer Centre so would it not be a good idea to have a reduced limit on the whole stretch of raod eg 40mph between Whitehills Cottage and the Deer Centre (or Springfield Junction)?

Could a representative from the Police come along to a meeting to hear the views?

Jim Rotheram again raised the Local Plan Consultation and his proposals for the Tremlins Area at the top of the Village. It was agreed this would be included in the October Agenda. Anyone wanting more details can see the plans/proposals on the Community Website ( or they can contact/speak to Jim at the School House

13.        Date of Next Meeting : Monday 12th October 2009, Letham Village Hall, 7.30pm




**** DATE CHANGE ****








10AM – 12NOON






See attached Leaflet






Transition Toun Community Event


Collessie Hall on Saturday, 13 June 3.30pm


You are invited to attend this exciting event on Sat 13 June,
3.30pm onwards. This is an opportunity to learn more about
the Climate Challenge Fund Award and how this will benefit
our North Howe communities and find out what the projects
are and how we might take these forward.
The event is free and open to all residents from the NHTT
area which covers the Community Council Areas of Giffordtown,
Monimail and Collessie. We encourage you to come along.

Provisional Programme for the Day
• 3.30pm onwards Information. display boards, networking – with teas and cake. Meet the
People in the Local Food, Energy, Transport, Events and Coordination Action
Groups. Find out about the projects and how to get involved.

• AGM What is a Community Interest Company and why would we want one?
NHTT is re-constituting as a CIC and is recruiting directors for the company
from the active membership.

• 5.30pm Buffet supper. An array of locally made and grown foods will be supplied by
the Local Food Action Group and a free drink from the Transition Tavern.
Sample McLuckie Ales from Dunshalt and local Wines.

• 6.30pm Short presentation on the 12 steps of Transition. Where have we got to?

• 7.00pm Music and Social

(added 1st June)

Monimail Community Council – Minutes of meeting, 8th December 2008

Monimail Community Council

Minutes of meeting, 8th December 2008

  1. Present : A. Arbuckle; L. Barron; W. Fenton; B. Forrest; J. Gordon; D. Hamilton; H. Laidlaw; P. Laidlaw; N. Mossman; T. Nesbitt; B. Robertson; J. Rotheram; B. Service; G. Smith; J. Vaughan;  C. Gilbert (Fife Council)

2.Apologies : D. Dallas; M. Grossert; A. MacGilchrist; G. Mossman

3. Minutes of Previous Meeting : accepted

4. Planning :

Chris Smith from Fife Council Planning Department attended the meeting to discuss various planning concerns and queries we have.

Basic overview is that Planning Permission should be in accordance with the Development Plan which in turn is in accordance with numerous other plans including the Local Plan & Structure Plan. The Structure Plan is based on National Government guidance and this is fed into the Local Plan – Cupar & Howe of Fife.

The Local plan is currently under review and at the Finalised Draft Stage, however is still a bit away from full adoption – Public Consultation is still to happen.  Within the plan there are a series of policies that cover things such as housing, economy, transportation etc. All the policies and Local Plan is available to view online at The Fife Council website.

Any proposal that is submitted by an applicant has to fall into the various plans and policy guidelines, however not every development will fall into “neat pigeon-holes”! These are then looked at under “Material Considerations” which can be both for or against.

Not every application goes forward to Committee. If it meets all the criteria and there are no objections then it can go through (up to 85% of applications can proceed simply at Planning Officer level).

It was pointed out that recently there have been objections made to proposed application changes which end up being passed. The feeling is that objections are ignored. It was pointed out that all Community Council responses will be included for Committee and there are instances where if this is not the case then Planning Officers will be questioned about it. All objections are weighed up against the set guidelines.

If anyone is unhappy about an application they receive neighbour notification for then they can request or ask the CC to request the application be put back until community consultation can take place.

The question about the Community Council being pro-active was asked – should we have ideas what are acceptable in advance rather than rush with every application? It was pointed out again that each application is taken on it’s own merit so not necessarily a good idea to have pre-conceived ideas.

Some Specifics :

Solar Panels / Satellite Dishes in Conservation Areas – solar panels are covered in the replacement windows guidelines. All must be in balance with visual impact & environmental concerns – each taken on a site-by-site basis

Tree Preservation Orders – led to believe all trees were protected in Conservation Area. As long as 6 weeks notice is given, written permission is required from Planning to remove trees. TPO’s are still valuable – developers need to contact Tree Officer who will go and look at those in question before making a decision.  Best idea is to get TPO’s on “justifiable” trees in the CA. Very difficult to enforce once work has started as Enforcement Officers need the backing of the Procurator Fiscal!

No Planning Permission

A major issue within the area is people having work done without any Planning permission.  There is an unwillingness to “grass” to Enforcement Officers however there are many people in the Village who feel it is unfair they are applying to make alterations legally while others seem to be getting away with not applying!

In general, if the replacement is EXACTLY like-for-like then PP MAY not be required however it is always best to consult planning – eg Windows and Roofing Tiles have been replaced in many properties in the Village. These almost certainly would require Planning Permission as they are not like for like.

Retrospective Planning can be applied for which then gives the owner a chance to “put their case” forward, however permission may still not be granted!  Lack of planning also has an impact upon the owners when they come to sell their property.   If work is carried out without permission and the property is put on the market within 4 years then retrospective permission at the very least will be required!

The advice given is that the CC should weigh up the severity of what is being done without permission and contact an Enforcement Officer who will make a site visit. This also includes Council Owned property where work has been carried out !!

The final comment from Mr Smith was that we should always seek advice and get in touch with the Planning Department as it is the Community’s responsibility to help conserve and protect their environment.

It was agreed that a follow-up meeting/visit will take place in around 18 months

The following useful web links are a good starting point for information about planning :

Fife Council                                 

Scottish Government                    

Historic Scotland                         

Scottish Public Services Ombudsman

5. Matters Arising

Letham Toll : BEAR Scotland : no update specifically regarding the junction.

–          Bow of Fife Speed : no update.

–          Whinney Park : water has not stopped – (intermittent)! Apparently it has been looked and and is due to a collapsed drain under the road.  This area is a danger and a major issue if it freezes over

–          Monimail Cemetry : the gates have been painted however the panels have not been replaced! 

–          Drains : They have been cleared out. 

–          School Brae Parking : Concerns now are that the area around the Well Tree is being over-used for Parking and tearing up the surface. To be raised as an issue by the School Council.

–          20mph Zone : The recent speed monitoring showed that there was an increase in speeds recorded late at night however the speed during the day is “acceptable”.

6.         Treasurer’s Report : The account balance stands at just over £1505. The Floral Grant for next year has been applied for, which included quotes for a new lawnmower.

7.         Current Planning :

– Bakehouse :

Permission has been granted for the change in type of stone being used. We understand that work will be stopped due to the current market climate.

– Tremlins :

Although not a current application, a plan showing the location for ideas as minuted at the last CC meeting was shown.  This is to be forwarded to David Hamilton so it can be put onto the Community Website.

8.         Village Hall Report :

The first of the Grant applications for Double Glazing has been approved – this covers replacement windows for the complete West Elevation. It is expected that the windows will be replaced sometime in February.

“Letham Nights” have been offered a Culture Grant which will be used to make improvements to the Hall and enhance the various functions they are planning.

9.         Playpark :

Fife Environment Trust  have confirmed £30000 towards the project. There is a meeting tomorrow (9/12/08) to progress this.

Community Services are going to “Project manage” the whole project.

10.        Community Woodland : Nothing to report

11.        Questions :

– slow down signs for Bow of Fife have not appeared. When are they likely to materialise?

– also for Bow of Fife, there have been a number of instances of burst pipes in the Springfield area which affects the water supply at the Bow. Can Bow of Fife also be included in the distribution of Bottled Water in future when issued to Springfield?

12.        Any Other Business :

– Dead Swans in the fields either side of the Bow Road. Due to the water down there now they are using the area, however there are power lines across the area that they are flying into!. RSPB & Scottish Power have been contacted and SP are to fit spinning discs to the lines.

– Telephone Kiosk : various applications have been made and we have now been informed it cannot be bought under the “adopt a kiosk” scheme !!

This has now been passed to Fife Council who are dealing with it along with similar applications from other Communities

13.        Date of Next Meeting : Monday 9th February 2009, Letham Village Hall, 7.30pm






See attached Leaflet






10AM – 12NOON


Travelling Transition Tavern- Public Transport

Sandy Robertson – who does the school run – has offered to run a bus service on Friday 28th to the Giffordtown Transition Tavern Evening.

Outward – approximate times….

7.30 – Post Office Bow of Fife 7.35 – Letham – at the tree 7.38 – Monimail triangle 7.42 – Collessie – near railway bridge 7.46 – Giffordtown 7.50 – Giffordtown Village Hall


00.10 – return journey

The cost of the bus will depend on the numbers. If we can fill the bus it will be cheaper so please email me (a.heminsley333 at btinternet dot com) to book a seat.

If you would like another stop in the itinerary please also let me know – within reason!

Transition Tavern events:

Following the success of the Transition Tavern at Collessie in October, the next two community tavern nights will be on:

Friday 28th November at Giffordtown Village Hall: Transition Tavern (entry free; 14 and over only please)

Friday 12th December at Letham Village Hall: “Letham Nights” presents the Moonzie Allstars (entry £6 / £4 concession; all ages welcome).

Both from 8pm ’til midnight.
Once again, we will be serving up local beers from Luckie Ales, local wines from Cairn O’Mhor Wines and local music.

The Letham event will have an entry fee because we will be joining forces with an exciting new venture to bring high quality music events to the Hall

“Letham Nights”

Local band The Moonzie Allstars, who recently played the Cupar Arts Festival, will headline.

At this event we will be launching the North Howe Transition Action Groups.

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